AP-AR Specialist

THIS IS AN IN-OFFICE POSITION. Remote candidates need not apply. 

About the Role

We are seeking a detail-oriented AP/AR Specialist to join our finance team on a part-time basis. This role is primarily focused on Accounts Payable and Accounts Receivable, with additional responsibilities supporting compliance, audit preparation, and grantmaking activities. 

Primary Purpose

Manage day-to-day financial records and transaction processing.

Key Responsibilities

Accounts Payable

• Prepare vouchers for payments
• Process payment of grants and vouchers
• Review credit card submissions
• Assist in bank reconciliations
• Review the general ledger for accuracy
• Enter new bank information into CSuite and confirm updates directly with vendors/grantees by phone

Accounts Receivable

• Process donations and other revenue received
• Prepare customer invoices
• Apply payments received
• Prepare and send tax receipts once approved/posted
• Review open AR aging balances and follow up monthly

Compliance & Audit

• Assist with annual audit preparation and balance sheet reconciliations

Qualifications

Required

• 2+ years AP/AR or general bookkeeping preferred
• Experience with accounting software
• Strong attention to detail and organizational skills
• Comfortable communicating with vendors by phone and email
• Proficiency in Microsoft Excel (formulas and basic reconciliations)

Nice to have

• Associate’s in accounting or finance
• CSuite accounting software experience a plus