Licensing Coordinator

Do you love Pop Culture? Are you organized, passionate, and detail oriented? Then we invite you to join our Licensing Team here at Hot Topic as a Licensing Coordinator. Our Licensing Coordinators will work alongside our Licensing Specialist and support the Hot Topic Licensing team. This role offers administrative support to the in-house licensing team as well as communicates and follows up with internal teams and external licensing partners.   This role operates on a hybrid schedule and will require to work from our HQ located in the City of Industry, CA 3 days a week.    

WHAT YOU'LL DO

• Oversee all aspects of the licensed product process from concept to distribution for multiple licenses
• Photograph and ship samples
• Track compliance and adherence to all contractual requirements with the Licensing Specialist
• Monitor contract status from negotiation through execution
• Coordinate and maintain accuracy of product tracking sheets, licensor submission portals, royalty reports, sales reports and SKU set up
• Main contact for internal communication regarding contractual rights and obligations
• Attend internal and external meetings, and respond to follow ups as needed
• Serve as the point person for licensor requests, and work closely to communicate key issues and resolve potential issues
• Performs other duties as assigned

WHAT YOU'LL NEED

• Bachelor’s degree preferred or relevant experience
• Licensing understanding a plus
• Heavy data entry familiarity
• Must have strong attention to detail for compliance and audit purposes 
• High level of organization and ability to manage multiple projects with various deadlines
• Excellent time management skills to help successfully prioritize and complete projects on time
• Strong follow-through
• Proven communication skills; must be articulate and professional both in written and verbal forms
• Ability to work proactively, independently and reliably under tight timeframes in a fast-paced environment
• Regularly required to sit, stand
• Occasionally will lift/move samples up to 10 pounds.