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Q-Edge Corporation, Foxconn

Procurement Coordinator / Procurement Associate

Houston, TX · Full-time · Administration

Posted · Listed from JazzHR

About the job

Position Summary
The Procurement Coordinator / Procurement Associate supports the day-to-day procurement operations of the Houston manufacturing site. This role is primarily responsible for purchase order processing, procurement documentation, system data maintenance, invoice/payment coordination, and administrative support for Procurement Specialists and the Procurement Manager. The ideal candidate is highly organized, detail-oriented, and comfortable working with ERP systems, Excel, suppliers, internal requestors, and cross-functional teams.

Key Responsibilities
1. Procurement Documentation
  • Prepare and maintain PR/PO documentation, vendor quotations, purchase approvals, packing lists, receiving documents, invoices, vendor onboarding documents, and tax/payment-related documentation.
  • Ensure procurement files are complete, accurate, and properly organized.
  • Support document collection for audits and internal reviews.
2. Invoice & Payment Coordination
  • Coordinate with Accounts Payable (AP) to ensure invoices are properly matched and processed for payment.
  • Follow up on missing invoices, receiving records, approvals, or other documentation that may delay payment.
  • Track outstanding invoices and payment status.
  • Communicate with suppliers regarding invoice or payment issues when necessary.
  • Help prevent overdue payments and supplier account holds.
5. Procurement System & Data Management
  • Perform routine data entry and system updates.
  • Assist with procurement reports, open PO reports, invoice tracking, and purchasing status reports.
  • Ensure system records are consistent with supporting documentation.
6. General Procurement Support
  • Provide administrative and operational support to the department.
     
Required Qualifications
  • Associate or Bachelor's degree in Business, Supply Chain, Procurement, Accounting, or a related field preferred.
  • 1–2 years of experience in procurement, purchasing, supply chain, administrative support, or a related field preferred.
  • Strong attention to detail and organizational skills.
  • Proficient in Microsoft Excel, Outlook, Word.
  • Ability to manage multiple tasks and meet deadlines in a fast-paced manufacturing environment.
  • Strong communication and follow-up skills.
  • Ability to work effectively with internal teams and external suppliers.
  • Chinese/English bilingual skills preferred due to cross-functional communication with U.S. and China teams.
     
Key Competencies
  • Attention to Detail
  • Organization & Time Management
  • Procurement Operations
  • Excel & Data Management
  • Follow-Up & Accountability
  • Communication
  • Problem Solving
  • Teamwork
  • Process Discipline

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